Privacy Policy

Last Updated: September 28, 2025

Welcome to applybot.ai ("we," "us," "our"). We are committed to protecting your privacy and handling your personal data in an open and transparent manner. This Privacy Policy explains how we collect, use, share, and protect your personal information when you use our website, tools, and services (collectively, the "Service"). By accessing or using our Service, you signify that you have read, understood, and agree to our collection, storage, use, and disclosure of your personal information as described in this Privacy Policy and our Terms of Service.

1. Information We Collect

A. Information You Provide Directly

  • Account Information: When you create an account, we collect your name, email address, and password (stored in a hashed format).
  • Profile and Resume Data: To use our service, you may provide extensive personal and professional information, including contact details, employment history, education, skills, qualifications, references, and any other information you include in your resume, cover letter, or application profile.
  • Payment Information: If you subscribe to a paid plan, we collect payment details via our third-party processor (e.g., Stripe). This information is not stored on our servers.
  • Communications: We retain records of communications when you contact us for support or other inquiries.

B. Information We Collect Automatically

  • Usage Data: We automatically collect information about how you interact with the Service, such as IP address, browser type, device information, pages visited, features used, and timestamps.
  • Cookies and Similar Technologies: We use cookies and similar technologies to track activity on our Service and store certain information. You can configure your browser to refuse cookies or alert you when a cookie is sent.

2. How We Use Your Information

  • To Provide and Maintain the Service: We use Profile and Resume Data to populate and submit job applications to potential employers on your behalf and at your explicit direction.
  • To Manage Your Account: We create and maintain your account, deliver customer support, and send important communications (service announcements, billing notices).
  • To Improve the Service: We analyze usage to improve functionality, performance, and user experience.
  • For Security and Fraud Prevention: We monitor for unauthorized or illegal activity and protect the Service from abuse.
  • To Comply with Legal Obligations: We may process data to comply with laws, regulations, legal processes, or governmental requests.

3. How We Share Your Information

  • With Potential Employers: Sharing your information with employers and their applicant tracking systems is fundamental to the Service. When you automate applications, you instruct us to share your Profile and Resume Data with these entities. We do not control how they use or store your data.
  • With Service Providers: We engage vendors for hosting, database management, payment processing, analytics, and similar services. These providers are contractually obligated to safeguard your data and use it only for authorized purposes.
  • For Legal Reasons: We may disclose information to comply with legal obligations or protect our rights, property, or users.
  • Business Transfers: If we undergo a merger, acquisition, financing, or asset sale, your information may be transferred as part of that transaction. We will provide notice of any change in ownership.

4. Data Security

We implement commercially reasonable technical and administrative measures to protect your information from unauthorized access, use, or disclosure. We use encryption (such as SSL/TLS) to protect data in transit and at rest. No transmission or storage method is 100% secure, and we cannot guarantee absolute security.

5. Data Retention

We retain personal information as long as your account is active or as needed to provide the Service. We may also retain data to comply with legal obligations, resolve disputes, and enforce agreements. Deleting your account removes primary profile data from active systems.

6. Your Data Protection Rights

Depending on your location, you may have rights to access, correct, delete, restrict, or object to the processing of your data, as well as rights to data portability. To exercise these rights, contact us at [email protected].

7. International Data Transfers

Our Service is hosted and operated in the United States. If you access the Service from outside the U.S., you consent to the transfer, storage, and processing of your information in the United States.

8. Children's Privacy

The Service is not intended for users under 18. We do not knowingly collect personal information from children. If we learn we have collected such data, we will delete it promptly.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last Updated" date. We will notify you via email or a prominent notice before changes become effective.

10. Contact Us

If you have any questions or concerns about this Privacy Policy, please reach out to us at [email protected].